Office of the Dean | Admission | Registrar | Financial Aid | TCU

SERC – Grant Recipient Information


General:

Each SERC project has been assigned a grant number. You will find it on the award letter (and email). The faculty mentor will serve as the project budget manager.

Fall and Spring 2019 SERC Grant Recipients:

Each Fall and Spring 2019 grant recipient is expected to present research at the 2020 (or 2021)(*) CSE Student Research Symposium (SRS) and to file a one page summary of their research to SERC no later than May 8, 2020 (grant period ends April 30, 2020).
(*) Please contact SERC (s.dolce@tcu.edu) if you are unable to present in 2020.

Each SERC sponsored poster should feature the SERC WordMark.

Spending from your SERC budget:

There are several ways by which you may spend money from your allocated funds (please include: SERC grant number, Student name, Faculty Mentor name on ALL payment requests):

  • Grant funding deadlines (dates non-negotiable):
    For purchases for spring 2020

    • Purchase Order requests accepted up to April 1, 2020
      Invoices and reimbursements accepted up to April 30, 2020

    May 1 – May 31, 2020: No purchases can be made.

    For purchases on or after June 1, 2020

    • Purchase Order requests accepted up to October 30, 2020
      Invoices and reimbursements accepted up to November 20, 2020
  • Complete a Purchase Order request. This is the preferred procedure.
    • Download form here: SERC_PO_Requistion.pdf.
    • Enter your SERC grant Number, Student name, and Faculty Mentor name where indicated.
    • Faculty Mentors should sign the PO request where indicated.
    • Forward the completed hard copy of the form to Sue Dolce in the CSE Dean’s Office. Alternatively, scan and email the completed form to SERC (s.dolce@tcu.edu).
    • Note: It is important that you send the resulting PO request to SERC and NOT to Accounts Payable or your Departmental office.
    • Your request will be processed and you will receive a PO number (and a hard copy of the PO) in return after processing.
  • Submit a reimbursement request for items purchased by you or your faculty mentor with personal funds.
    • Scan or Save reimbursement form and scan ALL supporting documentation (two files are accepted in ONE email) NOTE: Accounts Payable will generate the invoice number.
    • Submit to:  Susan Dolce (s.dolce@tcu.edu) for review and fund approval.
  • Submit invoices for items purchased from vendors without a PO (vendor is on direct bill).
    • Scan paper or Save electronic invoices.
    • Submit to:  Susan Dolce (s.dolce@tcu.edu) for review and fund approval.

Note: All .com purchases must be made by making the purchase and request reimbursement. TCU Financial Services will NOT approve direct bill requests for any .com company.

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